Resource Management and Booking Solution


Organizations require flexible applications to acquire, allocate and manage their resources, such as facilities, rooms, desks and other assets for a project and other company assets. Resource management ensures that internal and external resources are used most effectively on time and to budget constrain.


The Resource Management and Booking applications based on the Flow4Secure platform offer all-in-one solutions for medium and large organizations:

  • Management and allocation of all resources in one common place
  • Easy-to-use and process driven user interactions
  • Visualization of all resources in different and customizable views like calendar, map, table and chart
  • Mirroring company workflows and SOPs (Standard Operating Procedures)
  • Interaction with other systems and peripherals such as access control and building management systems, RFID and GPS systems, card and QR code readers, scanners, printers, etc.
  • Traceable communication with internal and external users via web portal, mobile app, email and SMS
  • Bi-directional integration for internal data bases like ERP, SAP, AD, HR, etc.
  • Work order management and billing of services to cost centres
  • Summarizing helpful data and insight analytics through interactive dashboards and reports
  • Compliance with European GDPR guidelines and local requirements for data privacy

The Solution

Flow4Secure applications for resource management offer real-time information about all resources of an organization. Ordering, scheduling, prioritization and allocation of new or existing resources has never been easier with custom made applications for:

  • Facility / Room Booking / Hotdesk
  • Maintenance Management
  • Parking
  • Locker
  • Assets
  • Delivery Management

The solution works seamless with any integrated 3rd party systems that are in operation in medium and large organizations (AD, SAP, etc.). Just with a click - recording, reporting and statistical analysis of resources through highly customizable dashboards and reports for continuous improvements and more cost efficient handling of all resources.


Plan, schedule, and track resources with tailormade Flow4Secure applications and workflows. A vendor-agnostic integration platform for managing various resources within an organization. Maximize the usage and guarantee that resources are never over-allocated.


The Resource Management and Booking Solution offers:

  • GDPR compliance
  • Manage and book resources including workflows throughout the entire organisation
  • Work order and company/department dependent access rights
  • Management of resources including dependencies (time, availability, usage etc.)
  • 2D MAP view of facilities, buildings, rooms, desks, parking spaces, lockers, assets etc.
  • Interfaces to user databases (ERP, HR, AD)
  • Interfaces to identity scanners (QR, ID (pass),…)
  • Mobile credentials via 2-factor authentication
  • Interfaces to peripheral devices (printer, scanner, camera …)
  • Interfaces to one or several ACS, BMS, VMS, RFID, GPS and NMS
  • Email and SMS notification services
  • Multiple languages
  • Reporting and dashboards
  • Document management
  • Instructions and training


Learn more about our Resource Management and Booking Solution in the datasheet: